U.S. Department of Homeland Security
Federal Emergency Management Agency

Resource: Interagency Buying Team, Firefighting
Category: Firefighting (ESF #4), Resource Management (ESF #7)
Kind: Team
Minimum Capabilities (Component) Minimum Capabilities
(Metric)
Type I Type II Type III Type IV Other
Personnel  

6-member team consisting of a team leader, 4 members and
1 trainee position (used as needed)

 

 

 

 
Personnel from the incident agency or alternate buying team members may be added, as needed, to supplement the primary team
Training (Recommended)  

I-200, Basic Incident Command System (12 classroom hours)

 

 

 

 
Training (Recommended)  

S-260, Incident Command Business Management
(self-study)

 

 

 

 
Training (Recommended)  

D-110, Dispatch Recorder
(16 classroom hours)

 

 

 

 
Training (Recommended)   J-252, Ordering Manager        
Training (Recommended)   J-253, Receiving and Distribution        
Training (Recommended)   National Interagency Buying Team Guide (self-study) or Workshop        
Training (Recommended)   On-the-Job Training        

Training (Recommended)

  Purchased Card and Convenience Check training        
Training (Recommended)   Procurement Unit Leader Training (S-360 Unit Leader)        
Buying Team Kit   Reference Material (see comments)        
Internet/Intranet Web site References (see comments)
Supplies (see comments)
Forms (see comments)
Sample of Log Sheets (see comments)

Comments:

The Buying Team works through the local administrative staff to support procurement activities. Therefore, Buying Teams should be sensitive to and strive to operate within local policies and procedures. The members of the Buying Teams follow:
• The Buying Team Leader (BUYL) (1)
• The Assistant or Deputy Buying Team Leader (BUYL-D) (1)
• Buying Team Members (BUYM) (4)

General Roles of the Buying Team include the following:
• Support incident procurement through the administrative staff.
• Transition with the incident agency upon arrival. This includes obtaining status of all resource orders completed and outstanding to date, as well
  as initiating procedures for the handling of new orders by the Buying Team.
• Fill resource orders for services, supplies, and equipment from established sources (NFES Caches, GSA) and the open market and, for those
  which are not filled, by the dispatch community or the administrative unit’s procurement activity. Reviews resource orders for completeness.
• Check on estimated times of departure and estimated times of arrival for pending resource orders.
• Obtain approval from the administrative staff or the IBA before purchasing any sensitive or questionable property.
• Provide the incident base (Finance Section Chief, Procurement Unit Leader, Logistics Section Chief, and Ground Support Unit Leader) an
  updated equipment log.
• Establish and maintain good working relationships and lines of communication.
• Update the incident service and supply plan with new sources and other information.

Buying Team Kit: Each Buying Team should have a kit containing the following items to take along when dispatched to an incident:

Reference Materials
• Interagency Incident Business Management Handbook, NWCG Handbook 2, NFES 1139
• National Interagency Mobilization Guide, NFES 2091 (NFES 2092 for half-size)
• Activity Calendar (Optional Form 67 or similar)
• NWCG National Fire Equipment System Catalog, Part I, Fire Supplies & Equipment (NFES 0362, Part I & Part II when using order #0362)
• NWCG National Fire Equipment System Catalog, Part II, Publications (NFES 3362)

Internet/Intranet Web site References
• NWCG Internet homepage: http://www.nwcg.gov/
• Forest Service Fire & Aviation Internet homepage: http://www.fs.fed.us/fire/
• Forest Service Acquisition Management Intranet homepage: http://fsweb.wo.fs.fed.us/aqm/
• BLM Intranet: http://webtst.nifc.blm.gov/Sascher/blmintranet/Index.htm
• NIFC and related governmental agency links (BLM, BIA, FWS, NPS, NWS): http://www.nifc.gov/

Supplies
• Battery powered or solar powered handheld calculator
• Spare batteries
• Highlighters
• Stapler and staple remover
• Other supplies as needed
• (Optional) First Aid kit and a bloodborne pathogens barrier kit

Forms
• See exhibits to the National Interagency Buying Team Guide and the Interagency Incident Business Management Handbook for sample forms.

Sample of Log Sheets
• Resource Order Log (Leader and Deputy Only)
• Purchase Card Log Sheets
• Convenience Check Log Sheets

Source: National Wildfire Coordinating Group (NWCG) Publication, National Interagency Buying Team Guide, December 1999 (PMS 315).



National Mutual Aid & Resource Management Initiative
Fire/HazMat